About

Workshop Administrator Location: Saxham, Bury St Edmunds (On-site, 5 days a week)Hours: Monday to Friday, 8:30am – 4:30pm (37.5 hours per week) Salary: £25,000 PABreaks: 1 × 30-minute lunch breakFacilities: On-site canteen and parking available This is a great opportunity to join our dedicated Workshop team in Saxham. As a Workshop Administrator, you’ll provide a full range of professional administrative support to ensure the efficient and compliant running of our fleet maintenance operation. This is a workshop office-based role, where you’ll liaise with suppliers, engineers, and other departments to help keep our vehicles maintained, compliant, and on the road. We know our systems are teachable, if you bring strong organisational and clerical skills, we’ll provide the training and support you need to succeed. What you’ll be doing Providing full administrative support to the Workshop Supervisor and maintenance teamIssuing purchase orders to suppliers using SAP Ariba, ensuring invoices are processed accurately and on timeLiaising with suppliers to resolve order or delivery queries promptlyProcessing vehicle technician time sheets and allocating costs to the correct departmentsMaintaining accurate fleet maintenance and compliance recordsCollating, inputting, and maintaining data for purchasing logs and audit purposesKeeping all fleet management software up to date to ensure 100% asset specification and location accuracyRecording information on vehicle breakdowns and ensuring appropriate workshop actions are takenSupporting the workshop team with administrative preparation for meetings and reportsActing as the first point of contact in the supervisor’s absence and supporting the smoot