Team Assistant
Inspired
London
•9 hours ago
•No application
About
Location: London, ENG, GB
Date: 20 Oct 2025
Application closing date:
Inspired Education is the leading global group of premium schools, with a portfolio of 121 premium private schools in 28 countries spanning 6 continents which utilise proven educational practices from every corner of the globe, ensuring over 95,000 students receive a world-class learning experience from Kindergarten to Year 13.
Founded in 2013 by Nadim M. Nsouli, Inspired is backed by investors such as Stonepeak, GIC, TA Associates, and the Oppenheimer and Mansour family offices. The Group is experiencing 20% per annum growth through acquisition, greenfield site expansion, and the development of existing schools within its portfolio. In 2023, Inspired was recognised by Beauhurst as one of the UK's top 10 highest-value private companies.
ROLE SUMMARY:
Inspired Education Group is seeking a proactive, highly organised, and detail-oriented Team Assistant to provide comprehensive administrative and logistical support to members of the Mergers & Acquisitions team, Global Head of Projects, and members of the Finance function.
This is a dynamic and fast-paced role requiring strong organisational skills, discretion, and the ability to manage multiple priorities across global time zones. The successful candidate will play a key role in ensuring the smooth coordination of meetings, travel, communications, and events across several corporate departments, working closely with leaders in Finance, HR, Marketing, and M&A.
This position offers exposure to senior stakeholders and a wide variety of international projects, making it an excellent opportunity for an experienced assistant who thrives in a professional, collaborative, and fast-moving environment.
KEY RESPONSIBILITIES:
- Coordinate complex international travel arrangements, including flights, accommodation, visas, and on-the-ground transport to ensure seamless itineraries.
- Manage multiple executive calendars across time zones, anticipating scheduling conflicts and prioritising effectively.
- Organise and coordinate interviews, liaising with candidates, recruiters, and internal stakeholders, ensuring rooms, materials, and invites are prepared and distributed.
- Provide reception support when required, welcoming guests, managing phones and inboxes, and ensuring a professional and efficient front-of-house experience.
- Support the planning and delivery of internal and external events, including logistics, vendor coordination, catering, and on-the-day assistance, working closely with HR and Marketing teams.
- Prepare, print, bind, and distribute board packs and presentations ahead of senior meetings, ensuring accuracy and timely delivery.
- Reconcile credit card statements and process expense reports in accordance with company policy.
- Maintain and update shared drives and the Inspired intranet portal for relevant departments (e.g., templates, organisational charts, key documents).
- Arrange couriers and shipments for marketing or project materials between offices and schools when required.
- Track and maintain departmental timelines and deliverables, flagging risks or delays as necessary.
- Support the coordination of budget and board meeting preparations.
- Provide general administrative support to improve workflow and efficiency across teams.
- Build and maintain strong professional relationships with internal stakeholders and external partners.
- Handle sensitive information with absolute confidentiality and professionalism.
THE IDEAL CANDIDATE WILL HAVE:
- Proven experience as a Team Assistant, Personal Assistant, or Administrator supporting multiple senior managers in a corporate environment.
- Exceptional organisational and multitasking skills, with the ability to manage competing priorities calmly and efficiently.
- Excellent written and verbal communication skills and a professional, confident manner.
- Strong attention to detail and accuracy when managing documents, reports, and scheduling.
- High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with travel management platforms such as Egencia.
- Experience preparing and reconciling expense reports and credit card statements.
- A proactive, adaptable mindset with the ability to anticipate needs and work autonomously.
- Strong interpersonal skills with a collaborative approach to teamwork.
- A flexible and positive attitude, willing to assist with ad hoc requests and shifting priorities.
- Professional presentation and a commitment to maintaining discretion and confidentiality at all times.
SAFEGUARDING STATEMENT
Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.
Visit our careers site for more information; https://jobs.inspirededu.com
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