About

• Company Description
• WW+P is an international architectural and urban design studio. Our ethos of working collaboratively for the enjoyment of everyone influences the many sectors we specialise in.
• We are lucky to be involved in some very exciting and high-profile infrastructure, rail, residential and mixed-use projects, working in a variety of materials and stylistic approaches. It is an exciting place to work, in a grounded architectural practice with a great social culture.
• Located in our design studio in central London (SE1 4QH) you will enjoy the benefits of working in a highly creative and free-thinking team.
• We are made up of team players, who work together and are open and trusting with colleagues, clients and stakeholders. Our studio is structured to facilitate a culture of innovation and exemplary design whilst building upon our 40 years of experience, to deliver successful projects.
• Job Description
• The Studio Receptionist is the first point of contact for our staff and visitors, ensuring a calm, professional and welcoming environment and ensuring that the front of house duties are delivered. This position requires a proactive and detail orientated person, with the ability to deliver key front of house duties whilst maintaining a calm, professional and welcoming environment for our staff and visitors. An additional aspect of the role is providing support to the 10N CEO and team.
• Roles and Responsibilities
• Managing front of house by maintaining a tidy, professional front desk and studio space
• Serve visitors by greeting, welcoming, and directing them appropriately, ensuring staff and visitors are signing in using the sign in app
• Answering phone calls, letters, and emails and/or directing these communications to the correct department/staff person
• Diary management and managing meeting room availability across No12 and No10 Valentine Place.
• Scheduling, Coordinating and handling deliveries, including daily mail.
• Recording and maintaining office expenses
• Making key cards for new starters
• Assisting Studios’ Coordinator with coordinating internal events, such as studio presentations and visitor badge making for events
• Managing office inventory such as stationery, refreshments, office supplies and kitchen items, ensuring stock levels are in line with Studio Management policies
• Perform general administrative tasks
• Ensure cleanliness of communal spaces and meeting rooms
• 10N CEO EA support
• Order lunches for in house meetings, as needed, ensuring expenses are allocated appropriately.
• Updating of 10N travel request log, as needed with the Studios’ Coordinator’s input.
• Proactive 10N CEO’s diary management- including notifications of clashes, feasibility of attendance, scheduling and coordination (location, travel time to meetings and all other logistical support)
• Scheduling and managing 10N CEO’s travel arrangements and expenses management.
• Scheduling 10N specific meeting on behalf of the CEO, when needed.
• Ad hoc duties in support of 10N CEO, as needed.
• Assist in 10N executive meetings’ minute circulation.
• Other duties
• Support on special projects such as office moves and lead on seating arrangements
• Working with the studios’ coordinator to ensure both the opening up (8am) and closing down (6pm) shifts are covered.
• Work closely with the Facilities Manager, Studios’ Coordinator and Global Head of Governance and Performance to support any other studio related requirements
• Qualifications
• Person specification
• Essential
• Professionalism, warmth and strong communication skills;
• Excellent time management and ability to multi-task effectively;
• Proactive positive attitude and ability to remain calm in a busy environment;
• Microsoft Tools/ Share Point knowledge;
• Desired
• Previous experience in receptionist, administrative or front of house role
• Experience with Oracle procurement
• Personal skills and key competencies
• Essential
• Excellent communication and interpersonal skills
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proactive and detail-oriented
• Strong organizational and multitasking abilities

• Business Line: Energy and Sustainable Cities
• Service Line: Architecture
• Region: Europe and Africa
• Job Family: zz-DoNotUse-Services and Operations
• Profession: zz-DoNotUse-Assistant and Administration