About

We need a strong operational partner who can help manage the day-to-day follow-through, structure, and routine tasks that keep the companies running smoothly. I need someone who is highly organized, reliable, detail-oriented, and who enjoys routine, consistency, and making sure nothing slips through the cracks. This role is long-term and important — we want someone who will grow with us and gradually take full ownership of operations. If you love structure, systems, follow-through, and being the person who “keeps everything together,” this is the perfect role for you. ⸻ Responsibilities You will act as my operational right hand. Your tasks may include: Operational Coordination • Follow up with team members on tasks and deadlines • Track progress across multiple projects • Turn ideas into actionable plans and checklists • Manage internal coordination and communication • Prepare weekly summaries of operations, priorities, and KPIs Administrative + Routine Work • Calendar and schedule management • Assist with accounting coordination (not doing accounting, but making sure invoices, payments, and reports flow correctly) • Ensure routine tasks are completed on time • Maintain SOPs and documentation • Organize files, processes, and workflows Founder Support • Anticipate needs and solve small operational issues before they grow • Filter noise and highlight only what I need to know • Prevent me from being dragged into routine work • Keep me accountable to key priorities Communication • Coordinate with clients, contractors, vendors, and internal team • Keep everyone aligned on updates and next steps • Run weekly operations meetings with me (Teams/Zoom) ⸻ What I’m Looking For Your personality and work style matter more than your past job titles. You MUST be: • Extremely organized • Detail-oriented • Reliable and consistent • Excellent at follow-through • Comfortable managing people and tasks • Calm, proactive, and solutions-oriented • Able to work independently without constant supervision • Strong with both written and verbal communication You probably ARE NOT: • Creative/chaotic/idea-driven • Someone who loves variety and hates routine • A person who waits for instructions • Easily overwhelmed • Uncomfortable with numbers, spreadsheets, or structure This role is ideal for personalities like ISTJ, ISFJ, ESTJ, ESFJ, or high S/C on DISC. ⸻ Requirements • 3+ years in operations, EA, project management, or similar role • Experience coordinating across teams remotely • Strong English communication skills • Comfortable with tools like: • Teams/Zoom • ClickUp / Asana / Trello • Excel / Google Sheets • Notion / Confluence (nice to have) • Basic accounting tools (Xero, QuickBooks — nice to have) • Available for regular weekly meetings • Stable, long-term availability