About

Our client is seeking a proactive and well-organised Reception and Facilities Assistant to join their friendly and fast-paced office in Guildford. This is a varied position where no two days are the same, supporting the smooth running of reception and general office operations while ensuring the workplace remains a welcoming and efficient environment.You’ll be part of a collaborative team that supports colleagues across the business, taking on a wide range of tasks and adapting to changing priorities. This is a fully office-based role, five days per week.Key Responsibilities:Reception DutiesAct as the first point of contact for all visitors, providing a warm and professional welcome.Handle incoming calls and emails, ensuring enquiries are dealt with promptly and efficiently.Manage meeting room bookings and refreshments, making sure rooms are well prepared for meetings and events.Maintain the reception area to a high standard of tidiness and presentation.Open and close the reception area when required.Office and General AdministrationProcess incoming and outgoing post, including use of the franking machine.Arrange courier collections and deliveries, ensuring timescales and budgets are met.Assist with cheque requests and daily banking as needed.Keep shared areas and service points well stocked and organised.Help maintain office systems and records and support internal communications such as newsletters.Facilities SupportSupport the Facilities Manager with day-to-day coordination and maintenance matters.Report and follow up on any premises or equipment issues.Liaise with suppliers and contractors as needed.Assist with office activities and staff events such as breakfast orders and deliveries.Ensure compliance with company policies and health and safety standards