What if your facilities expertise could directly shape the environments where life-changing work happens, ensuring safety, compliance, and excellence across every space we occupy?

About the opportunity

As Property and Facilities Coordinator, you'll be at the heart of our London office operations, ensuring it's safe, compliant, and a genuinely great place to work. This is a hands-on role within our Finance & Assurance directorate, based at our London office, where you'll work alongside the Property & Facilities Manager to deliver workplace environments that support our colleagues to make a real difference. You'll also provide support to our wider office portfolio, with occasional visits to other sites a couple of times a month.

You'll be the go-to person for everything from statutory compliance and health and safety coordination to managing contractors, overseeing office projects, and ensuring our spaces run smoothly day-to-day. Whether it's conducting site audits, coordinating first aiders and fire wardens, managing building inductions, or problem-solving reactive maintenance issues, you'll bring energy, initiative, and a solutions-focused mindset to everything you do.

While based in London, this role involves occasional travel to our other offices, giving you the opportunity to build relationships with colleagues and local teams across the Society. You'll work collaboratively with facilities management contractors, landlords, internal teams, and stakeholders at every level to keep our buildings safe, efficient, and welcoming.

About you

You're an organised, proactive professional with facilities management experience who thrives on variety and takes pride in getting things done. You understand that great workplaces don't just happen. They're the result of attention to detail, planning, compliance, and genuine care for the people who use them.

You'll have:

Facilities management experience, ideally in a multi-site environment.

Knowledge of health and safety requirements and building compliance.

Experience managing contractors and coordinating maintenance (both planned and reactive).

Project management skills and the ability to juggle multiple priorities effectively.

A customer-focused approach and good communication skills.

Confidence working both independently and as part of a collaborative team.

Willingness to travel occasionally to our other offices across the UK, including occasional overnight stays.

What you'll focus on:

Supporting the Property & Facilities Manager to deliver safe, compliant, and inspiring workplaces across our office portfolio.

Coordinating statutory compliance, health and safety tasks, and ensuring all documentation is accurate and up to date.

Managing relationships with facilities contractors, ensuring quality service and value.

Conducting regular site audits and maintaining accurate asset registers.

Recruiting, training, and coordinating first aiders and fire wardens.

Leading building inductions for new starters and trustees.

Project managing office moves, refurbishments, and reconfigurations.

Responding efficiently to reactive maintenance issues and ensuring smooth day-to-day operations.

Keeping facilities guidance and procedures current and fit for purpose.

Can you see yourself as the practical problem-solver who ensures our buildings work brilliantly for everyone who uses them? Are you ready to bring your organisational skills and facilities expertise to a role where you'll make a tangible difference every day? Can you balance compliance and care to create workplaces that genuinely enable our mission?

Important Dates

Deadline for applications is Sunday 26th October at 23:59.
Interviews will take place week commencing 3rd November.