University of Sheffield
Overview

As a key member of the Education and Student Experience Team you will support the work of the Placements Team within the School of Allied Health Professions, Nursing & Midwifery You will play a key role in coordinating and organising the placement activity for specific course areas ensuring placement provision is carried out efficiently whilst maintaining a high level of accuracy. You will also work with the wider team to support other lifecycle activities and will support quality and compliance across the programmes and be required to deputise for the placement team leader.

We are looking to appoint a supportive, organised and motivated individual who is committed to driving improvements within our programmes. The successful candidate will have experience of maintaining information with a high degree of accuracy and attention to detail and will have previously supported student or programme related processes. They will also be able to build effective relationships with staff and students.

You will have excellent customer service skills, with the ability to act with discretion and diplomacy to deal with confidential queries/material. Excellent team working skills are required, the ability to analyse and solve problems, prioritise and organise your own workload and work autonomously. You will require excellent IT and communication skills, be flexible, and have the ability to undertake to plan and progress work activities working with numerous partner organisations across the country. This will be a busy role liaising with learners, employer partners, placement providers, and academic and clinical colleagues every day.

Main duties and responsibilities

- Engage with the placement software system and promote its use with both students, placement providers and academic staff.
- Meet student cohorts, attend course national meetings and proactively engage with new providers for the purposes of securing placements.
- Allocate students appropriately, building and maintaining and growing relationships with students, academics and providers.
- Ensure quality assurance guidance and health and safety compliance is adhered to, liaising with the appropriate academics to meet programme requirements.
- Request and collate placement offers from relevant providers/employers. Responding to queries, identifying shortfalls and proactively gaining additional offers as necessary.
- Allocate students according to required course regulations, maintaining accurate details records, updating all relevant documentation as required and in accordance with relevant regulations.
- Work with Disability Liaison Officers to ensure that placements adhere to any necessary student needs and informing providers/employers accordingly in line with GDPR.
- Monitor and check audit validity, practice supervisor and assessor roles, reporting and liaising with academics to ensure their completion.
- Support the assessment process by receiving and recording assessments and feedback for appropriate courses, chasing and feeding back to both students and academics appropriately.
- Create, support and monitor the evaluation of student placements and feedback to providers/employers.
- Monitor and record student’s placement hours.
- Support the provision of reporting both internally and externally.
- Raise purchase orders.
- Work on own initiative, flexibly and largely unsupervised; as well as collaboratively and part of the wider team, providing cover for other teams as required.
- Support student travel claims and UKVI reporting and quality compliance reporting activities.
- Support colleagues in the wider team, service meetings and other duties commensurate with the grade and post.
- Carry out other duties, commensurate with the grade and remit of the post.

Person Specification
Our diverse community of staff and students recognises the unique abilities, backgrounds, and beliefs of all. We foster a culture where everyone feels they belong and is respected. Even if your past experience doesn't match perfectly with this role's criteria, your contribution is valuable, and we encourage you to apply. Please ensure that you reference the application criteria in the application statement when you apply.

Criteria
Essential or desirable
Stage(s) assessed at
Educated to A Level standard (or equivalent experience)
Essential
Application
Proven IT skills, with experience of working with Microsoft packages, Google packages, email and the internet
Essential
Application/interview
Ability to communicate effectively with staff and students in person and in writing
Essential
Application/interview
Experience of maintaining information with a high degree of accuracy and attention to detail.
Essential
Application/interview
Ability to manage own workload in consultation with appropriate colleagues, prioritising as required to meet planned deadlines as well as unscheduled tasks.
Essential
Application/interview
Ability to work on own initiative, recognising when to refer matters to senior colleagues.
Essential
Application/interview
Ability to analyse and solve problems with an appreciation of longer term implications.
Essential
Application/interview
Excellent interpersonal and customer service skills with experience
of responding efficiently and effectively to queries.
Essential
Application/interview
Knowledge and experience of working within Higher Education.
Desirable
Application/interview

Further Information

Grade
5
Salary
£27,319
- £31,236 (with potential to progress to £33,951)Work arrangement
Part-time 90% FTE
Duration
Fixed term until 31.8.26 (maternity cover)
Line manager
Placements Team Lead
Direct reports
None
Our website
www.sheffield.ac.uk/ahpnm
For informal enquiries about this job contact Nicola Kahler Lee, Placements Team Lead: on nicola.kahler-lee@sheffield.ac.uk.


Next steps in the recruitment process
It is anticipated that the selection process will take place in mid September. This will consist of an interview and intray exercise. We plan to let candidates know if they have progressed to the selection stage within a week of the closing date. If you need any support, equipment or adjustments to enable you to participate in any element of the recruitment process you can contact Caroline Potts (c.e.potts@sheffield.ac.uk).

Our vision and strategic plan
We are the University of Sheffield. This is our vision: sheffield.ac.uk/vision (opens in new window).
What we offer
- A minimum of 38 days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more.
- Flexible working opportunities, including hybrid working for some roles.
- Generous pension scheme.
- A wide range of discounts and rewards on shopping, eating out and travel.
- A variety of staff networks, providing opportunities for social interaction, peer support and personal development (for example, Race Equality, LGBT+, Women’s and Parent’s networks).
- Recognition Awards to reward staff who go above and beyond in their role.
- A commitment to your development access to learning and mentoring schemes; Professional Services Shared Skills Framework.
- A range of generous family-friendly policies
- paid time off for parenting and caring emergencies
- support for those going through the menopause
- paid time off and support for fertility treatment
- and more
More details can be found on our benefits page: sheffield.ac.uk/jobs/benefits (opens in a new window).

We are a Disability Confident Employer. If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the selection process.