About

• Description
• Copeland Buhl is looking to add an Outsourced Payroll/Accounts Payable Specialist to our Outsourced Accounting service line.

• As an Outsourced Payroll/Accounts Payable Specialist, you will be responsible for executing clients' accounting and payroll functions as part of a team. You will work primarily with a variety of entrepreneurial business owners, maintaining regular client contact to service existing needs, maintain a timely and accurate financial picture, provide reports, and participate in discussions.

Key Responsibilities

• Manage payroll recording and responsibility for ensuring payroll is recorded correctly in the general ledger.
• Process client payroll and maintain communication with client for HR changes.
• Respond to payroll inquiries with client contact and document resolutions.
• Ensure compliance with federal, state, and local payroll tax regulations.
• Work with clients to transition and onboard them from one payroll software to another.
• Be the main resource for payroll software questions (Gusto, ADP, Paychex, Paylocity) within the Outsourced Accounting Department.
• Review and propose resolution on payroll notices received by clients, including, but not limited to, preparing or amending the required filings at the federal, state, and local level.
• Prepare amended filings as needed.
• Manage year-end adjustments for clients such as shareholder health insurance, personal use of auto, and other W-2 specific requirements.
• Manage accounts payable, ensuring all payments are made in a timely and accurate manner. Accounts payable transactions are processed in multiple systems including QBO, Bill.com and Ramp.com.
• Manage multiple client deadlines and prioritize work accordingly.
• Identify various compliance and reporting issues, research solutions, and present recommended solution.
• Use a proactive approach to resolving client issues.
• Communicate results to clients or the internal team in a timely manner.
• Collaborate with internal team on challenges and recommend possible solutions.
• Maintain charge hours within firm standard range.

Required Qualifications

• Strong communication and interpersonal skills.
• Excellent numerical skills and attention to detail.
• Ability to multitask, easily switching between multiple clients as needed.
• Ability to document discussions and process client requested changes correctly.
• Proficient with Microsoft Office Suite.
• Strong knowledge of payroll processes and tax regulations.

Preferred Qualifications

• Associate’s degree in accounting.
• QuickBooks Online, Gusto, and Bill.com experience.

Benefits

• Hourly pay
• 401(k) with company match
• Medical with company contribution to HSA
• Copeland Buhl invests in people by offering more than a role, we offer a path. Through meaningful work, ongoing development, and a flexible approach to work-life balance, we support each individual’s unique career journey. Our competitive compensation and benefits reflect the value of your contributions, while our collaborative culture fosters authentic relationships and a strong sense of community. At Copeland Buhl, you can build a career for your life.

• Copeland Buhl is an Equal Opportunity Employer.