About

PA PROJECT COORDINATORA leading boutique executive search and professional services firm, partnering with organisations that shape society, is seeking an experienced PA / Project Coordinator. They pride themselves on delivering high-quality, values-driven service to their clients and candidates. Their collaborative and high-performing culture is built on integrity, excellence, and shared success.PA PROJECT COORDINATOR ROLE: Managing all administrative procedures for assignments from inception to completion in line with the standards, including project management, deadline tracking, scheduling, diary management and travel coordinationProducing, proofreading and delivering high-quality client materials such as recruitment packs, job descriptions, reports, and diversity data, ensuring accuracy, compliance and alignment with the best practice standardsActing as a senior liaison with internal and external stakeholders, candidates and clients, handling queries promptly, providing progress updates, and ensuring excellent service delivery at all timesMaintaining and updating databases and shared drives with accurate, compliant information; compiling statistics and supporting data capture, reporting and continuous improvement initiativesCoordinating with the Finance team to ensure timely administration of invoices, payments, expenses and related financial reportingManaging multiple diaries, prioritising workloads, communicating effectively across teams, and supporting consultants with the preparation of proposals, presentations, and meeting documentationLeading and supporting assigned projects and business initiatives to completion, including marketing and business development events, while proactively identifying opportunities for improvement and efficiencySupporting colleagues during busy periods, fostering a collaborative and inclusive team cul