About

We're Hiring: Organised, Positive, All-Round Office Hero

Mainly remote | Some in-office days | £38,000 per annum

Are you the kind of person who loves being the go-to in the office? Do you thrive in a dynamic environment where no two days are the same? We’re looking for someone who is part Office Manager, part Order Coordinator, part PA, and part Marketing Assistant — and 100% a team player.

This is a central role in our company, perfect for someone who enjoys bringing order to chaos, connecting people, and making sure nothing slips through the cracks. If you get energy from helping others, love making lists, and believe great communication solves most problems — read on.

About Mesh Lighting Ltd

We import and sell high-end architectural lighting for innovative spaces. Our clients include top-tier architects, designers, and developers — and we pride ourselves on delivering both exceptional products and service. Our team is tight-knit, supportive, and driven by quality. You’ll be working at the heart of a company that’s passionate about detail, design, and doing things properly.

Key Traits We’re Looking For:

• Naturally positive and social – you enjoy being part of a team
• Exceptionally organised – lists, systems, and follow-ups are your thing
• Proactive – you keep people informed, not the other way around
• Detail-oriented – you take pride in getting things right
• Solution-driven – you see problems and want to fix them, not complain about them
• You enjoy being the hub of an organisation – the one who connects the dots

What You'll Do:

Order Processing & Project Coordination

• Receive and process client orders with accuracy and care
• Liaise with suppliers and clients to confirm and follow up on project details
• Track shipments and ensure delivery timelines are met
• Book and log invoices from partners and couriers (e.g., DHL)
• Visit our Central London storage facility to collect samples and send them to clients as needed
• Keep records updated and everything clearly communicated to the team

Marketing Support

• Post Instagram updates based on company newsletters
• Organise photoshoots of completed lighting projects
• Coordinate trade show and event logistics
• Analyse newsletter engagement and support the sales team with follow-ups

Personal Assistant Tasks

• Assist management team with travel bookings and schedules
• Coordinate client trips and visit logistics
• Research company credit ratings and complete client onboarding forms

General Office/Team Support

• Be the reliable point of contact for various internal needs
• Find and share information before people need to ask
• Help with day-to-day running of a smooth, efficient workplace

Working Environment & Benefits

• Salary: £38,000 per annum
• Location: Mostly remote, with 1–2 days per week in the office (London-based)
• Occasional visits to our Central London storage facility to handle product samples
• Work with a passionate, design-focused team that values clarity, kindness, and quality

Apply if this sounds like you — and if you’re ready to become the most appreciated person in the room.

Qualifications

• Proficient in Microsoft Office and Google Suite
• Strong typing and data entry skills
• Excellent phone etiquette and communication abilities
• Solid organisational skills with a keen attention to detail
• Previous administrative and clerical experience
• Demonstrated ability to manage multiple tasks efficiently

Job Type: Full-time

Pay: £36,000.00-£38,000.00 per year

Benefits:

• Private medical insurance

Schedule:

• Monday to Friday

Application question(s):

• At least 3 years of work experience after university

Education:

• Bachelor's (preferred)

Language:

• English (required)

Work Location: Hybrid remote in London SE1 1JA

Reference ID: Mesh-Hero