About

Operations Administrator required on a full-time, TEMP TO PERM BASIS (3 month Temp) based in Hammersmith; West London. This position is responsible for supporting the smooth administration and operation of the key support services across all the Trust sites to ensure the local delivery of IT, procurement and site management, and assist in the effective communication to key stakeholders The role requires a highly developed administrative and organisational skills, outstanding people skills, a passion for efficiency and an attention to detail. Time Commitment Term Time Only 37.5 hours per week although for the right person they can be flexible. Reports to: the Director of Operations/Regional Operations Managers 1. Estates Administration · Ensure that all documentation is stored in the correct folders in Sharepoint including: o Accurate registers of all maintenance work carried out on the Trusts sites. o Health and Safety documentation eg legionella testing, electrical and gas testing, fire testing o Evidence of quotations for work. o Pre start meeting notes. o Plans and contract definitions o Site and IT based audits. · Supporting Regional Site Managers to ensure that they receive competitive quotes for all works carried out on the Trust sites in compliance with our purchasing policies. · Maintaining the register of approved suppliers. · Ensure that annual maintenance reviews are booked in (HVAC, boilers, Fire alarms etc). · Ensure that asbestos and hazardous substance registers are kept up to date. · Work with Site Managers/Regional Operations Managers to enable the scheduling of maintenance at the sites. · Take minutes as requested at any operational meeting in particular estates and Health & Safety meetings. · Work with the Operations team to ensure that there is a trust wide estates management system. · Ensure that