Our client is looking for an Office Manager with direct recruitment sourcing and some HR experience to join their growing team. This is a Maternity Cover position until September 2026.

They are a small but ambitious organisation specialising in designing and supplying fashion, homeware, and toys; they collaborate with renowned retailers such as Next and hold licenses for major brands including Disney.

The working environment is a mix of professional and creative activity and would suit someone who has worked in similar environments, e.g. architecture, design.

The ideal candidate will be equally confident in maintaining the smooth running of the office as providing a diplomatic and effective recruitment and HR service.

Previous experience of direct recruitment sourcing is a must, ideally for professional as well as administrative positions, and CIPD level 5 or equivalent would be a distinct advantage.

See below for the detailed job description, if you feel that you are a strong fit for this position please get in touch!

Recruitment:

- Clarify job descriptions and person specifications for new roles

- Direct recruitment sourcing through LinkedIn and other means, including sourcing and screening candidates

- Indirect recruitment via Recruitment agencies where needed, negotiating terms and getting the best candidates

- Manage full recruitment process

- Advise on selection methods including interview questions, work-based exercises

- Clarify all offers with external HR Consultant and make verbal and written offers, and issue contracts in line with advice provided

- Conduct pre-employment checks

Onboarding, Induction and Probation

- Co-ordinate all on-boarding providing an excellent new joiner experience

- Draft induction plans with managers and ensure that they are put into practice

- Support managers and employees through the probation process to ensure that probation is being managed actively

Ways of Working

- Work with HR Consultant to update the HR policies and procedures required to support existing business operations activity and support any future growth or strategy outlined by the leadership team

- Ensure that team members are following policies and advise on their implementation

- First point of contact for any employment-related concerns

- Advise management on issues where discretion needs to be applied

- Support employee wellbeing

- Implement and support performance management processes

- Manage Disciplinaries and Grievances in line with advice provided

Remuneration and Benefits

- Instruct and check the payroll

- Set up and maintain employee benefits programmes

- Provide input into remuneration planning

- Run the pay review process

Employee Records

- Maintain existing systems and documentation

- Implement and maintain HRIS

Culture

- Run any employee satisfaction programs

- Organise company social activities

Office Management:

- Ensure that the office is fully equipped and a good place to work including: Managing all office purchases including kitchen, stationery, Internal IT, liaising with subcontractors for office maintenance and IT Support

- Take responsibility for H&S including: Acting as Fire Warden and First Aid Appointed Person, organising and following up on actions for Display Screen Assessments, maintaining H&S records

- Manage the organisation's compliance with GDPR

- Manage logistics including: dealing with post, booking couriers, arranging transport and travel

- Being the front-face of the company including: meeting and greeting guests

- Manage the relationship with our landlord and building management

Requirements:

Education

- Degree Educated ideally in a relevant subject ( eg HR, Business, Fashion)

- CIPD qualification would be an advantage, ideally Level 5

Experience

- Previous experience of direct recruitment via Linked In and other online advertising sources

- Proven experience in office management

- Sound experience of providing operational HR advice

- Previous experience of instructing/checking payroll

- Has worked in a small and growing company

Personal Qualities and Competences

- High attention to detail

- Gets things done from beginning to end, accurately

- Well organised

- Confidential & diplomatic

- Personable with a strong service-spirit

- Knows their own boundaries and seeks help when needed

- Clear communicator, both verbally and in writing

Benefits:

- Company pension

- Private medical insurance

- 25 days' holiday

Schedule: Monday to Friday (full time) 9am to 5.30pm except Fridays, 9am to 4.30pm

Work Location: Office-based Hammersmith, London W6 7JP