About

Swansea Professional Painters Ltd have a fantastic opportunity for a talented office assistant to join our team.
You will be a dynamic, versatile experience with a good understanding of confidentiality, a highly organised approach to your work and a positive, can-do attitude. This is a key role interfacing with senior managers, clients and other teams across the business. Excellent communication skills are therefore essential as you will be liaising with a varied audience from the general public to high profile clients/professionals.
This is a great developmental opportunity to join a leading painting company, which can offer excellent opportunities for career progression.

Full training will be given for any aspects of your role you're uncertain about.

We’re happy to offer flexible working hours to accommodate school runs and family commitments.

Main Responsibilities
You will be involved in a range of duties to include taking care of meeting arrangements, assisting the Director by organisation and giving reminders, project co-ordination, general administration, receptionist duties, using the company CRM systems and being involved in a large variety of engaging tasks.

Drafting contracts and handling basic HR admin by liaising with our HR experts.
Some accounts activity such as raising purchase orders, support with the preparation of customer visits and support with internal communications work. Ordering and organising logistics of uniforms/materials/tools, basic marketing and advertisement, organising sub-contractors time sheets and much more.
There is almost endless opportunity for involvement if you love to multitask and enjoy working under pressure in a rewarding and fast-paced environment.

The Ideal Candidate

• Previous Administration experience
• Competent with Microsoft office applications (including Office 365, MS Teams, SharePoint, Outlook, Word, & PowerPoint, Excel)
• Excellent communication, organisational and administration skills
• Meticulous attention to detail in all matters, including working on reports, correspondence, management of meeting arrangements.
• High standard of literacy and ability to draft correspondence
• Have worked in an environment where confidentiality is important.
• Resilient and adaptable
• Able to successfully influence and challenge at senior level with strong social skills
• Excellent relationship building and networking skills both internally and externally at all levels with an excellent telephone manner and interpersonal skills.
• Sound judgement and the ability to acquire quickly the knowledge necessary to assess and prioritise demands on the Site Directors time
• Good standard of general education
• Ability to work both independently and as part of a team

Package Description

• 21 Days Holiday + All bank holidays
• Flexi-hours available
• Xmas shut down time off
• Free onsite parking
• Free hot drinks
• Fantastic development opportunities available for promotion and career development as the company grows.
• In-house training
• Fast Track Progression and Development Opportunities
• Company Pension

Pay to start at £26,000.00 per annum.

Job Types: Full-time, Permanent

Pay: From £26,000.00 per year

Benefits:

• Company pension
• Flexitime
• Free parking
• On-site parking

Ability to commute/relocate:

• Swansea: reliably commute or plan to relocate before starting work (required)

Education:

• GCSE or equivalent (required)

Work Location: In person