About

Wise May is looking for a Legal Team Assistant to join an International Law firm based in Dublin. As a Legal Team Assistant you work within a collaborative team to provide administrative and document support to assigned partners and their wider teams.This is a full time, 4 month fixed term contract. The role is office based and the hours are 9am-5.30pm, Monday to Friday.Legal Team Assistant key duties to include: Manage lawyers’ Outlook calendarsMake travel arrangements and complete travel and expense reportsAnswer phones, transfer calls, take messages, establish conference calls and use voice mailHandle written and electronic correspondenceManage workflow and coordinate projects with office servicesSchedule meetings, reserve rooms, coordinate video or audio equipment, and order foodUse MS Office in preparation of documents, spreadsheets and presentations.Utilise the document management system for all documents and maintain document filing to firm standardsReview and process administrative and personal chargesPerforms photocopying, printing and scanning liaising with other internal support departments as required.Assist with short dictations when requiredAnalysing data for input into firm systemsProvide ad-hoc support on client reception desk as requiredCreate prebills to provide client matter WIP and disbursement information, when requested by fee earnersLegal Team Assistant skills and experience required: Previous legal assistant or legal administration experience in a law firmTyping 65wpm and proficiency in MS Office (Word, Excel, PowerPoint, Outlook)Secondary level education required; university studies preferredExcellent interpersonal and organisational skillsHigh attention to detail and ability to multi-taskAbility