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Andy File Associates are acting as a recruitment agency on behalf of our client with regards this permanent position.Job Title: Facilities Management Coordinator (Invoicing & Subcontractor Administration)OverviewThe Facilities Management Coordinator is responsible for supporting the smooth operation of facilities services by managing invoice processing, maintaining accurate financial records, and serving as a key communication link between clients, subcontractors, and internal teams. This role ensures timely payment, compliance with contract terms, and high-quality service delivery.Key ResponsibilitiesInvoicing & Financial AdministrationPrepare, review, and process invoices for facilities services in accordance with company procedures and contract requirements.Track purchase orders, delivery notes, work orders, and service reports to ensure billing accuracy.Monitor and reconcile accounts payable and accounts receivable related to facilities operations.Maintain up-to-date records of all invoicing activities, payment status, and financial documentation.Follow up on outstanding payments with clients and escalate issues where necessary.Verify subcontractor invoices against agreed rates, completed works, and supporting documentation.Subcontractor & Supplier CoordinationLiaise with subcontractors to obtain quotes, confirm job completion, and resolve invoice discrepancies.Ensure subcontractors meet compliance requirements, including insurances, certifications, and health & safety documentation.Maintain an approved supplier list and update subcontractor information as required.Client Relationship ManagementAct as a point of contact for client queries relating to billing, scheduled works, and service upd