About

Executive Virtual Assistant (Go High Level + CRM + Admin for UK Founder) I run a UK-based web and app agency working with clients across the UK and overseas.

I’m looking for a reliable, detail-driven Executive Virtual Assistant to manage my calendar, CRM, proposals, and client communication.
 You’ll help keep the business running smoothly day-to-day so I can focus on sales calls, strategy, and growth. Key Responsibilities Calendar & Inbox * Manage my Google Calendar and Calendly bookings. * Confirm meetings and send reminders (48 h / 24 h / 3 h). * Keep inbox organised and flag important emails.
 CRM / Go High Level * Maintain leads and pipelines in GHL. * Create and update simple automations and tags. * Track proposals and follow-ups using workflows. * Produce weekly pipeline and performance reports.
 Client Communication * Write professional, friendly emails in clear UK English. * Confirm meetings, proposals, and payments. * Update clients on project progress when required.
 Proposals & Invoicing * Prepare proposals using templates (Better Proposals). * Send deposit invoices and track payments (Xero / GHL). * Maintain a simple tracker for sent, signed, and paid proposals.
 Reporting & Admin * Create a weekly digest of calendar, leads, and key priorities. * Keep shared folders organised in Google Drive. * Assist with small research or documentation tasks when needed. * Work with our external development team Tools You’ll Use Go High Level, Outlook, Slack, Calendly, Loom, Xero, Google Sheets / Docs.
(Training provided for specific processes.) Hours * Ideally want to build this up over time, maybe starting at 20 and moving up to 40. * Ideally overlaps with UK time but not an absolute must. * Occasional short weekend tasks for weekly reports. Requirements * Excellent written and spoken English. * Experience supporting an agency, consultant, or founder. * Proven Go High Level exp (show examples). * Highly organised, proactive, and detail-oriented. * Comfortable working independently and meeting deadlines. * Stable internet connection with backup plan.