About

• StudioXAG creates bold spaces that tell big stories
• We are a B Corp-certified creative studio in London that believe in business as a force for good.
• We create exciting experiences for some of the world's best-known brands, telling stories that touch every corner of the globe. Luckily for us, we have a diverse team of conceptual thinkers, creative dreamers and inquisitive makers that help this happen.
• They’re our core. They make us tick, inspire us and push us to be better.
• Now we want to hear from you.

The Role

• StudioXAG is looking for a confident, proactive and highly organised Executive Assistant / Personal Assistant to provide dedicated support to Gemma (Co-Founder & Creative Director), Xavier (Co-Founder & Managing Director) and Lucy (Senior Director of Creative Operations).
• This is a pivotal, full-time role at the heart of the business; balancing classic EA responsibilities such as diary management, prioritisation and client meeting coordination, with wider PA support across personal and professional admin.
• You’ll help our senior team stay focused, prepared, and connected; ensuring their time and attention are spent where it matters most.
• Who exactly are we looking for?
• We’re looking for an experienced EA/PA who thrives in a fast-moving creative environment and has previously supported founders or senior leaders in small but ambitious businesses.
• You’ll be calm under pressure, excellent at prioritising, and comfortable with a mix of strategic support and hands-on organisation.

Ideal Experience

• 5–8 years’ experience in an EA or PA role, ideally supporting founders or directors in a small to mid-sized creative business
• Strong background in diary and inbox management, including prioritisation and gatekeeping
• Excellent communication and writing skills; confident drafting emails and client correspondence
• Highly organised and detail-oriented, with strong time management and follow-up discipline
• Experienced with Google Workspace and LinkedIn; confident handling online posting and scheduling
• Discreet, proactive and solutions-focused
• Comfortable handling both professional and occasional personal support tasks
• Experience arranging complex travel and logistics (UK and international)
• Skills & Responsibilities:Executive Support
• Manage and prioritise complex diaries for Gemma, Xavier and Lucy (Founders & Senior Director)
• Coordinate internal and external meetings; prepare agendas and capture key actions
• Proactively manage inboxes; flagging, drafting and responding to important messages
• Support preparation for client meetings and presentations
• Take accurate notes and ensure follow-up actions are completed
• Liaise with internal teams to ensure senior leaders have the right information and resources at the right time
• Administrative & Organisational
• Handle travel bookings, accommodation and itineraries for work and occasional personal trips
• Manage expenses and track receipts for senior leaders
• Provide light administrative support (document filing, scheduling, correspondence)
• Support Gemma and Xavier with content scheduling, including managing LinkedIn posts and responses
• Personal Assistance
• Support ad-hoc personal admin for Gemma and Xavier, such as travel, home logistics, and occasional family or property arrangements
• Oversee the day-to-day management of our holiday let, including handling guest enquiries, maintaining our property listing, and (potentially) managing the property’s Instagram presence
• Handle confidential information with absolute discretion

Location

• We currently work a hybrid model; 3 days a week from our East London studio in E10 and 2 flexible days. Our normal working hours are 9am - 6pm but flexible working hours and days are available.

Some of our Benefits

• Annual Salary of £45,000-£55,000 depending on experience
• Gross profit-related annual bonus scheme
• Workplace pension
• 22 days holiday + 3 days off for Xmas Closure + a day off for your birthday + bank holidays
• 0.5 paid days off per month to get inspired
• International research budgets and trips
• All-you-can-eat YCN creative professional learning membership
• Spill mental health support
• Flexible and remote working available

Belonging and Inclusivity at StudioXAG

• StudioXAG is a business that strives for equality for all its people. Known for our storytelling, our different perspectives make us more creative than ever.
• No matter who you are, you are welcome at StudioXAG.