About

We are looking for an organised, proactive, and enthusiastic Executive Assistant & Team Coordinator to support our Managing Director and ensure the smooth running of day-to-day office operations.This is a full-time position (35 hours per week), split between 21 hours of Executive Assistant support and 14 hours of coordinator responsibilities. You will support the MD with diary management and administrative tasks while also being responsible for coordinating office activities, maintaining systems, and supporting the wider team.Duties and responsibilitiesBrightelm delivers specialist events services for associations and not for profit organisations. We like to do things differently and our aim is to deliver value to our clients at all costs. The services we offer include project management, sponsorship, marketing, content, delegate services, logistics and exhibitions.We are looking for someone who can provide 1-2-1 EA support as well as support the team with ad hoc administrative tasks. Salary range 28k to 33k per year dependent on experience.Executive Assistant Support (21 hours per week)Manage calendar, schedule meetings, and coordinate appointments for our MD.Prepare meeting materials, agendas, minutes, and follow-up actions.Assist with travel planning, itineraries, and booking arrangements.Support with expense management and administrative reporting.Draft, edit, and format documents, presentations, and internal communications.Monitor inboxes, handle routine correspondence, and escalate priorities as needed.Team Coordination (14 hours per week)Act as the first point of contact for office-related queries from staff, suppliers, and visitors.Oversee office supplies, equipment, and general facilities management.Maintain a tidy, organised, and efficient workspace