Board Secretariat

3 days a week, 23 FTC with potential of permanency.

Salary: circa £45K pro rata, plus an attractive benefit package including 10% pension contribution

London Hybrid - 2 days remote working with an expectation of 1 day a week based in the office currently

We are seeking an experienced Board Secretariat to work for an arm's length body (ALB) of Local Government who are on an ambitious journey to become a digital-first organisation, driving a fast-paced change management program, which will allow expanding their reach and making their advice more accessible to the public.

This is a key role within the organisation, responsible for providing high-quality secretariat support to 5 board member and contributing to the delivery of effective governance. You will act as the primary liaison between the Board and wider management team, ensuring clear communication, efficient information flows, and the operation of a well-organised Board.

You will work closely with the Board Chair, CEO, Chief Operating Officer and align with the Business and Finance Leads.

This is a business-critical time in the organisation and number one support is needed. An individua who can be agile, work at pace and work with multiple board member, by building trusted working relationships. We need someone who can take accountability, ownership, add value and deliver an exceptional standard and contribute on the transformation journey.

Key Responsibilities:

• Provide secretariat support to the Board, ensuring high standards of governance and compliance, coordinating diaries and attendance where required.
• Act as the primary contact between the Board and senior management team, facilitating effective communication and coordination.
• Organise and forward plan for all board meetings, including setting and drafting agendas, preparing and circulating papers, and coordinating logistics.
• Liaise with chairs of each committee meeting to agree and set agendas, e.g. quarterly People & Pay, Audit, Risk and Assurance and the monthly Change committee.
• Lead the commissioning and where required, drafting of key board papers.
• Take accurate, timely minutes of Board and committee meetings and follow up on actions.
• Lead on risk registers, action logs and dashboards and organisational compliance.
• Maintain governance documentation including registers, policies, and terms of reference.
• Arrange induction, training, travel, and expense/remuneration processes for Board members.
• Work closely with the CEO, COO and business management function to align all activity centrally.
• Attend meetings, seminars, training sessions, and conferences as required
• Liaise with government officials and external stakeholders on behalf of the organisation, as appropriate.
• Represent the organisation professionally in all external engagements as required.

We are seeking a highly organised, detail-oriented, and competent individual to assist the Board in executing its responsibilities, ensuring it operates smoothly and in accordance with legal and regulatory requirements as a government arm's length body (ALB).

Essential Experience & Skills

• Experience providing secretariat or governance support to a Board or senior committee, ideally in government or an arm's length body (ALB).
• Awareness of governance principles in public bodies or not-for-profit organisations.
• Experience using digital board portals or collaboration tools.
• Understanding of governance, finance administration or public sector procurement processes.
• Strong organisational and administrative skills; proven ability to plan, prioritise, and manage multiple responsibilities.
• Confident use of Microsoft Office applications, particularly Outlook, Word, Excel, and SharePoint.
• Friendly, professional manner; able to handle challenging conversations with confidence, tact, and diplomacy.
• Clear and concise communicator, both orally and in writing; able to use plain English effectively.
• Experience working collaboratively in a team, including with external partners or cross-functional teams
• High personal integrity and discretion
• Strong attention to detail and accuracy.
• A proactive, can-do attitude with a willingness to take on new tasks.
• Committed to continuous improvement and service excellence.

Come work for an organisation who truly value their people, where you can have a voice and be a part of innovation, transformation and making a difference. Collaboration, professionalism, learning and development are at the heart of this organisation.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.