About

• The University
• At Durham University we are proud of our people. A globally outstanding centre of educational excellence, a collegiate community of extraordinary people, a unique and historic setting – Durham is a university like no other. Across the University we have a huge variety of roles and career opportunities, which together make us a large and successful community, which is a key hub of activity within our region and nationally. Whether you are at the very start, middle or end of your career, there is a role for you. We believe everyone has their own unique skills to offer.
• We would be thrilled if you would consider joining our thriving University. Further information about the University can be found here.
• Find out more about the benefits of working at the University and what it is like to live and work in the Durham area on our Why Join Us? - Information Page.
• The Role and the Department
• The Timetabling Team are responsible for delivering a full range of complex administrative and support activities including developing and producing the University timetable annually. The Assistant Timetable Manager is responsible for supporting the production of the University Teaching Timetable. This includes the collection and interpretation of departmental teaching requirements, the management of student data within the Syllabus Plus timetabling software and the publication of timetables to students and staff. The Assistant Timetable Manager is also responsible for developing good working relationships with, and providing training and support to, Timetable Points of Contact within departments. The Assistant Timetable Manager will also deputise for the Timetable Manager when necessary.

• The role holder requires excellent communication and problem-solving skills and be able to form confident professional relationships with colleagues at all levels. Attention to detail is essential, as is the ability to competently use, manipulate and maintain complex databases and online systems.

• Student Registry manage key student-focused services and business processes, such as enrolment and registration, timetabling, examinations, progression and outcomes, statutory body data returns and provision of student management information, degree certificates and academic transcripts, student letters and other documentation and degree verification.

Student Registry is part of the Student and Academic Services Directorate. The Directorate provides a professional administrative support service to staff, students and potential students of Durham University. The Academic Registrar is the head of the Directorate and is responsible to the Chief Operating Officer for its management. The following services fall under the remit of the Directorate

• · Academic Registrar’s Office
• · Academic Quality Service
• · Student Immigration and Funding
• · Student Recruitment and Admissions
• · Student Registry

• The Student and Academic Services Directorate operate a hybrid working model with the opportunity to split working at home and in the office. Student Registry is based at the Palatine Centre in Durham City.
• Working at Durham

A competitive salary is only one part of the many fantastic benefits you will receive if you join the University

• • You’ll receive 27 days annual leave per year in addition to 8 public holidays and 4 customary days per year - a total of 39 days. The University closes between Christmas and New Year.
• • We offer a generous pension scheme, and as a new member of staff you will be automatically enrolled into the University Superannuation Scheme (USS).
• • No matter how you travel to work, we have you covered. We have ample parking across campus, a cycle to work scheme which helps you to buy a bike and discount with local bus and train companies. You can also take advantage of our cost-effective and environmentally friendly Tusker Car Benefit Scheme, allowing you to lease a brand-new electric or hybrid vehicle with savings on tax and National Insurance.
• • We have a genuine commitment to developing our colleagues professionally and personally. There is a comprehensive range of development courses, apprenticeships and access to qualifications and routes to develop your career in the University. All staff have dedicated annual time to concentrate on their personal development opportunities.
• • We provide wide-ranging health and wellbeing support including discounted membership for our state-of-the-art sport and gym facilities and access to a 24-7 Employee Assistance Programme.
• • Our on-site nursery is rated Outstanding by Ofsted, and you can access holiday camps for children aged 5-16.
• • Our family friendly policies, including maternity and adoption leave, are among the most generous in the higher education sector (and likely above and beyond many employers).
• • We offer all staff the opportunity to take part in volunteering activities to make a difference in the local community.
• • You can access exclusive discounts via our benefits portal including money off at supermarkets, high street retailers, IT products such as Apple, eating out and days out at various attractions.
• • Various salary sacrifice schemes are also available to help you take advantage of tax savings on benefits.
• • If you are moving to Durham, you may be eligible for help with removal costs, and we have a dedicated team who can help you with the practicalities such as house hunting and schools. If you need a visa, we cover most visa costs and offer an interest free loan scheme to pay for dependant visas.
• Discover more about our total rewards and benefits package here.
• Durham University is committed to equality, diversity and inclusion

• Our collective aim is to create an open and inclusive environment where everyone can reach their full potential and we believe our staff should reflect the diversity of the global community in which we work. As a University equality, diversity, and inclusion (EDI) are a key part of the University’s Strategy and a central part of everything we do. We also live by our values and our Staff Code of Conduct. At Durham we actively work towards providing an environment where our staff and students can study, work and live in a community which is supportive and inclusive. It’s important to us that all of our colleagues are aligned to both our values and commitment to EDI.
• We welcome and encourage applications from members of groups who are under-represented in our work force including people with disabilities, women and black, Asian and minority ethnic communities. If you have taken time out of your career, and you feel it relevant, let us know about it in your application. If you are a candidate with a disability, we are committed to ensuring fair treatment throughout the recruitment process. We will make adjustments to support the interview process wherever it is reasonable to do so and, where successful, reasonable adjustments will be made to support people within their role

• What you need to demonstrate when you apply/Person Specification

• When you apply it is important that you let us know what skills/experience you have from a similar role and/or what skills/experience you have which would make you right for this role. Further information about the role and responsibilities is at the end of this job description. Where a criteria has an asterisk* next to it, it may be given additional weighting when your application is considered.

Your application should cover the following criteria

• Essential Criteria
• Qualifications/Experience
• 1. Educated to degree level.
• 2. Experience and expertise in the development and delivery of administrative services.
• 3. Experience of providing advice and guidance to a range of customers and colleagues.
• 4. Experience of implementing policies and procedures.
• 5. Experience of supervising/managing a team and/or a line management qualification.
• Skills/Abilities/Knowledge
• 6. Excellent spoken and written communication skills including the ability to develop effective working relationships, both internally and externally.
• 7. Advanced IT skills including the ability to manipulate data sets using Microsoft Excel and/or Microsoft Access.
• 8. Committed to continuing professional development.
• 9 Ability to solve problems and decide on and plan appropriate solutions.
• 10 Ability to participate in networks to share and discuss good practice and exchange information.
• 11. Time management skills with the ability to work to deadlines to deliver under pressure.
• 12. Excellent interpersonal and negotiating skills with the ability to develop good working relationships with a range of colleagues.
• 13. Excellent attention to detail and an ability to maintain accuracy whilst working under pressure.
• Desirable criteria
• 14. Working knowledge of timetabling/timetable software
• 15. Experience of working in Higher Education
• How to apply
• To progress to the assessment stage, candidates must evidence each of the essential criteria required for the role in the person specification above. Where there are desirable criteria we would also urge you to provide any relevant evidence. Please don’t forget to check if there is any weighted criteria (see above).
• While some criteria will be considered at the shortlisting stage, other criteria may be considered later in the assessment process, such as questions at interview.
• Submitting your application
• We prefer to receive applications online. We will update you about your application at various points during the process, via automated emails from our e-recruitment system. Please check your spam/junk folder periodically to ensure you receive all emails

What you are required to submit

• • A CV
• • A covering letter or statement which shows examples of how you meet all of the criteria within the Person Specification

• Contact details
• If you would like to have a chat or ask any questions about the role, Chris Weetman (christopher.i.weetman@durham.ac.uk) would be happy to speak to you.
• Typical Role Requirements
• Service Delivery
• · Show a commitment to equality, diversity and inclusion, and the University’s values.
• · Ensure that any procedures and expectations that apply throughout the University are reflected in all aspects of the service provided by the team and adapt ways of working where this is not evident.
• · Provide specialist advice and resolve problems relating to timetable processes, data and information.
• · Use your experience and problem-solving skills to investigate and resolve issues relevant to the University timetable and make recommendations based on your findings.
• · Manage, maintain and monitor designated equipment, facilities, and systems to ensure safety, security and compliance.
• · Provide the best possible service to students and staff by reviewing and making suggestions to improve the service.
• · Collect and record data and information accurately and provide reports to colleagues.
• · Implement any changes or processes to ensure the accuracy and integrity of data and information.
• Planning and Organisation
• · Plan and organise operational activities carried out by the Timetable team which you are responsible for.
• Work with Timetable Points of Contact to interpret their degree frameworks and programme regulations in order to extract the information required for timetable compatibility
• Team Development
• · Supervise team members and any other people/resources that are assigned to you and provide an initial response to any related HR issues.
• · Explain systems and procedures to induct new starters into the team and provide specialist advice and guidance including any training.
• · Contribute to performance review processes by providing feedback on individual and team objectives and expectations and considering any development needs.
• Communication/Liaison
• · Develop and improve services by taking part in meetings, working groups and committees.
• · Create good working relationships, including internal and external networks which allow you to increase your knowledge and skills, while swapping information with peers.
• · Build relationships with timetable networks to share good practice, exchange information and work together on joint initiatives.
• · Any other reasonable duties.
• Please note that in submitting your application Durham University will be processing your data. We would ask you to consider the relevant University Privacy Statement Privacy Notices - Durham University which provides information on the collation, storing and use of data.
• When appointing to this role the University must ensure that it meets any applicable immigration requirements, including salary thresholds which are applicable to some visas.