Administrative Officer
Scottish Government
Aberdeen AB11 5RL
•3 days ago
•No application
About
Details
Reference number
433273
Salary
£29,013 - £31,177
A Civil Service Pension with an employer contribution of 28.97%
GBP
Job grade
Administrative Officer
A4
Contract type
Permanent
Type of role
Administration / Corporate Support
Working pattern
Full-time
Number of jobs available
1
Contents
- Location
- About the job
- Benefits
- Things you need to know
- Apply and further information
Location
Aberdeen, Scotland, AB11 5RL
About the job
Job summary
Are you an organised and detail-focused professional looking to play a key role in supporting day-to-day operations?
We are looking for an Administrative Officer to join our team based at Pilgrim House, Aberdeen. The successful candidate will join our newly formed Health, Safety Administration, Environmental & Facilities (HSAFE) Business Unit, part of the wider Corporate Services Directorate. Our team provides a range of services to support both Food Standards Scotland (FSS) and the public.
As the first point of contact at our Head Office, you will be responsible, as part of a wider team, for delivering a range of administrative duties. This is an internal and external customer-focused role, with the main objective of supporting the organisation through the delivery of consistent and professional administrative services.
Job description
Responsibilities
- Maintain, monitor, source, process and analyse data, updating relevant electronic systems and registers contributing to report productions.
- Provide general administrative support: switchboard, booking travel and accommodation; goods receipting; emails; printing, outgoing mail; car hire and mileage; procurement responsibilities; visitor inductions; organising meetings and minute taking, and general secretariat functions.
- Support the HSAFE administrative functions including coordinating occupational health monitoring for field staff.
- Any other duties commensurate with the grade of the post as required, including absence resilience for administrative staff.
Person specification
Success profile
Success profiles are specific to each job and they include the mix of skills, experience and behaviours candidates will be assessed on.
Behaviours:
- Working together – Level 1.
- Communicating and influencing – Level 1.
- Managing a quality service – Level 1.
- Delivering at pace – Level 1.
You can find out more about Success Profiles here: Success profiles: candidate guide - gov.scot
Benefits
Alongside your salary of £29,013, Scottish Government contributes £8,405 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
Things you need to know
Selection process details
How to apply
Apply online, providing a CV and Supporting Statement (of no more than 750 words) which provides evidence of how you meet the skills, experience and behaviours listed in the Success Profile above.
In the event of a high number of applicants, we will conduct an initial sift based on the lead criteria of the behaviour Managing a quality service. Candidates who pass the initial sift will have their applications fully assessed against all remaining criteria outlined in the Success Profile.
Artificial Intelligence (AI) tools can be used to support your application, but all statements and examples provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, and presented as your own) applications will be withdrawn and internal candidates may be subject to disciplinary action.
Please see our candidate guidance for more information on acceptable and unacceptable uses of AI in recruitment.
If invited for further assessment, this will consist of an interview and job-related simulation exercise. Assessments are scheduled for w/c 17 November 2025 however this may be subject to change.
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .
Apply and further information
This vacancy is part of the Great Place to Work for Veterans initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job contact :
- Name : Lisa Mcgregor
- Email : lisa.mcgregor@fss.scot
Recruitment team
- Email : scottishgovernmentrecruitment@gov.scot
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