About

Overview: Full-time, Continuing position Professional HEW 6 + 17% Superannuation Based at the Melbourne CBD campus, and hybrid ways of working About the role The Administrative Advisor coordinates and oversees key administrative functions for Melbourne and offshore graduation ceremonies. The role also manages award verifications, archive and ad hoc transcripts, academic statements (both digital and hard copy), and ServiceNow enquiries received within the unit. In addition, the Advisor is responsible for website updates and the coordination of RMIT University Prizes, including the Institute Awards, the J.N. McNicol Prize, and the Patricia Guthrie Memorial Award. To be successful in this position, you will have: Highly developed communication, interpersonal and negotiation skills. Proven ability to develop and maintain strong working relationships. Proven ability to communicate effectively to a broad range of individuals and groups, and to work across internal and external stakeholders. Proven high-level organisational skills, with a strong ability to set priorities, plan and organise workloads to achieve specific objectives to meet tight deadlines. Ability to work independently and collaboratively within a team. Highly developed written and verbal communication skills. Demonstrated ability to manage workflows and competing priorities, including ability to work under pressure. High-level computer literacy including Microsoft Office 365 applications such as: Word, Excel, PowerPoint, Teams, Outlook, as well as in student systems and databases. Experience and exposure working in large-scale events. Experience within the Higher Education sector is highly desirable. Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check. About the Portfolio The Office of the Vice-Chancellor (OVC) Portfolio supports the Vice-Chancellor and President in all aspects of their work, and provides specialist strategic advice on, and has oversight of, enterprise governance, compliance, policy, regulatory, and student lifecycle functions, activities and services. The OVC Portfolio comprises two groups: the Executive Office, and the University Secretariat and Academic Registrar’s Group. The Executive Office provides strategic, executive, and advisory support to the Vice-Chancellor, and facilitates their engagement with a diverse range of stakeholders including the university community, industry, external partners, as well as the executive and other stakeholders. The Executive Office sets and advises on the "rhythm of the business" to support the flow of ideas and actions across the University, and oversees executive operations including provision of advice and secretariat support for the University Executive Committee. The Executive Office also supports the Vice-Chancellor’s strategic work program to ensure longitudinal alignment with RMIT’s Mission, Vision, Strategy, and Values. The University Secretariat and Academic Registrar's Group (USARG) is responsible for a range of governance, compliance, regulatory, and student lifecycle activities from enrolment though to graduation. The USARG operating environment is highly complex in view of more than 99,000 student enrolments across the University in both vocational and higher education programs at campuses in Melbourne, Europe and Vietnam, as well as at several offshore locations in conjunction with educational and industry partners. The USARG has a staff establishment of around 145 EFT across Australia and Vietnam, and an operating budget in excess of $20 million. Core University services provided by the USARG include: Academic Governance and Systems: government reporting, systems operations, academic and admissions governance; invigilated assessment (accreditation compliance); Enrolment and Student Records: student financials governance, student records, enrolment compliance and records, student visa and identity compliance, and global student records; Completions and Graduations: program completions and graduation ceremonies; University Secretariat: Council Committees and controlled entities; Education Regulation, Compliance and Assurance: regulatory compliance and assurance; Office of the University Secretary and Academic Registrar: complex and high risk student matters, external review and stakeholder requests, privacy and freedom of information, compliance, central policy, and contract services.  https://www.rmit.edu.au/about/governance-management/rmit-structure/ovc To Apply  Please submit your CV and covering letter addressing your suitability for this position by clicking on the ‘Apply’ link at the top of this page. Please upload your documents with First Last Name JR45578 (Example - James Smith CV JR45578) For further information about this position, please see the Position Description hyperlinked below or contact Mykayla via email mykayla.mccartin@rmit.edu.au Position Description - Administrative Advisor - Comp, Awards & Grads Please note, if you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to RMIT's Jobs website to access the Position Description at the bottom of the page. #LI-Hybrid Applications Close: 24 Feb 2026 11.59 pm RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community. In line with RMIT University’s commitment to a safe, respectful and inclusive environment, from 1 January 2026, the University will also consider gender-based violence (GBV) risk factors as part of our recruitment processes. All applicants will be required to complete a gender‑based violence declaration in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence. Preferred candidates will also be required to undertake relevant pre‑employment background checks, including Working With Children Checks. Information provided will be treated confidentially and considered only for its relevance to the role and RMIT’s safety obligations. At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements, please contact Dani, via talentsupport@rmit.edu.au or visit our Careers page for more contact information - https://www.rmit.edu.au/careers. We are a Circle Back Initiative Employer – we commit to respond to every applicant. Culture Our Values inspire us, wherever we are in the world, and guide how we live and work together. Imagination. Integrity. Courage. Passion. Impact. Inclusion. What unites us is our purpose and our values; they are at the heart of who we are, what we stand for, how we make decisions and connect with each other. Our people make everything at the University possible. We encourage new approaches to work and learning, stimulating change to drive positive impact. RMIT exists to create transformative experiences for our students, getting them ready for life and work. You will be a part of a productive and collaborative team, who values working relationships and outcomes through open and inclusive planning, continuous information sharing and transparent work practices. Find out what makes RMIT a great place to work