About

The Accounts Assistant / Office Manager will ensure the smooth day-to-day running of Modini’s head office while delivering accurate and timely bookkeeping and financial administration. This is a hands-on role that combines general office management responsibilities with core finance support. Communication, planning, attention to detail, and proactive problem-solving are key. Flexibility is essential, and the ability to adapt to shifting priorities is crucial.

The Accounts Assistant / Office Manager reports to the Head of Corporate Services.

Personal Traits:

In line with Modini’s Culture and Values, you should demonstrate:

• Ruthless commitment to delivery. Demonstrates an unwavering dedication to delivering exceptional results and prioritises efficiency, quality, and timely execution in everything they do.
• Right people, right team. Cultivates an environment where innovation thrives and challenges are met with confidence while promotes a culture that is rooted in collaboration, mutual respect, and a shared vision for excellence.
• Innovation driven through challenge. Encourages bold thinking and fearless experimentation, promoting a culture of confronting challenges head-on to drive progress and achieve remarkable outcomes.
• Act fast, stay agile. Fostering a culture of responsiveness and flexibility, where speed and agility are key drivers of our success.

Responsibilities:

Finance & Bookkeeping:

• Maintain accurate day-to-day financial records, including purchase and sales ledger entries.
• Accounts Payable
• Support monthly reconciliations (bank, supplier statements, etc.).
• Assist with VAT returns and other HMRC reporting.
• Raise invoices and process payments in a timely manner.
• Work closely with the Finance Manager to support the finance department.
• Maintain and update accounting records using Approval Max/Xero.

Office Management:

• Comply with and maintain Modini’s policies and procedures.
• Champion Health, Safety & Environment compliance at the office.
• Manage office equipment, supplies, and assets.
• Oversee utility and supply contracts for Modini Buildings.
• Manage company vehicle records – including servicing, MOTs, and insurance.
• Handle goods in/out processes.
• Act as the first point of contact for all visitors, ensuring appropriate security procedures are followed.
• Coordinate admin support across project teams and general business operations.
• Book travel and accommodation for staff as needed.
• Maintain staff house-related utilities, repairs, and service arrangements.
• Other ad hoc administrative duties as needed

Essential Requirements:

• AAT Level 2 qualification (minimum).
• Experience in a dual finance/admin or Office Manager/Bookkeeper role.
• Proficiency in Microsoft Office Suite: Outlook, Word, Excel, PowerPoint.
• Familiarity with cloud accounting software (e.g. Xero).
• Excellent attention to detail, organisational and time management skills.
• Ability to travel occasionally to other company sites.
• Right to work in the UK.
• Ability to obtain and hold suitable UK Security Vetting.

Desirable Attributes:

• AAT Level 3 or 4 qualification.
• Previous experience in a technical, engineering, or prototyping SME organisation.
• Experience managing office facilities and operational support independently.
• Hold a valid full UK driving licence.

Job Types: Full-time, Part-time, Permanent

Pay: £27,000.00-£35,000.00 per year

Expected hours: 30 – 37.5 per week

Benefits:

• Casual dress
• Company events
• Company pension
• Free parking
• On-site parking
• Work from home

Work Location: Hybrid remote in Pewsey SN9 5PZ